The Happy Employee: Transparency

When it comes to the workplace environment it can be difficult to ensure total transparency. The phrase ‘you are the face of the company’ is something that employees often hear, and whilst this is designed to encourage employees to represent the company as best as they can, it is also true.

As an employee, you are responsible for various company procedures, as well as client interactions – acting as a major part of the company. Which is why transparency in business is important; how can you represent your company without total understanding of how the business runs? By implementing transparency in the workplace, you can effectively increase overall employee productivity.

Information

Some companies limit the information that they provide to employees; both client related and internal. By including employees in communication about the company’s profits and achievements, a positive connection is forged – as employees can understand how their hard work contributes to the company’s success. The same can also be applied to losses and any setbacks, as employees will feel invested and increase their efforts to ensure the company gets back on track.

Authority

By providing authority to employees, you can motivate them to become empowered. Employees who are given authority become more inspired to be decisive and take responsibility for their actions, both of which are strong elements in great employee performance. This also reduces time wasted on waiting for approval from a higher authority, and allows employees to continue with the work that they are given at their own pace.

Communication

Giving your employees an opportunity to discuss ways for the company to move forward, improve operations or point out areas that require development, allows you to establish a connection with your team. Show them that management appreciates and values employee thoughts and suggestions. Consider implementing the changes and requests your employees offer, where applicable, as this further cements your relationship with your employees and demonstrates that they are an important part of the business.

Deliver on your promises

As management, it can be easy to offer incentives to your employees to encourage them to work harder and more productively. Whilst these incentives can be an effective tool, often we can forget what we have promised – or put it to the side so we can focus on more important things. However, by not delivering on your promises to your employees, they can become unhappy, resulting in a lower standard of employee performance. By ensuring incentives are given to employees, big or small, and providing everyone with the chance to receive these bonuses, you are ultimately encouraging employees to work harder to receive these benefits.

 

Ultimately, transparency provides your employees with a clear and happy path to success, allowing them to feel valued, supported and involved, whilst ensuring any grievances can be swiftly and effectively handled.

4 key ways to increase personal productivity

In both your professional and personal life, productivity has its place. But why is productivity important?

From a business perspective, productivity is the efficiency in which a company runs. However, while productivity is imperative from a company’s standpoint, personal productivity is just as crucial. By maximising your own productivity you are reprogramming your mentality towards tasks, which can then be applied to your professional work life.

Decide how long to work for

It can be very easy to begin a task, or even a work day, with the notion that you will work for as long as you can force yourself to concentrate, or for as long as you can. But by resigning yourself to work in this state of mind, you’ll find yourself often looking at the clock and willing the time to go faster. Once you decide how long to work for, commit to it. As a result of this you’ll find that the first few hours of the day go by much faster – and you’re spending much less time clock watching.

For example, if your work day is 8 hours long – commit to producing a worthwhile work output for 8 hours. Not only will time go a lot faster because you’re focusing on your work but you’ll also feel a sense of accomplishment. Once you know how much time you’ve assigned yourself to complete tasks in, plan what tasks you’re going to focus on and provide time allocation for each piece of work. Assigning one hour for a task to be completed in a high standard means that you can complete 8 similar tasks by the end of the day.

If you need help, ask

Asking for help is often seen as a sign of weakness; this is why typically we avoid asking for assistance when we are struggling with a task. Rather than putting yourself under pressure to try and complete a task that you don’t understand, finding someone to help you is much more effective. It presents you as willing to visit various options in order to produce worthwhile results. Asking for advice or assistance can save you time and resources. Plus, it reduces the chances of having to begin the work again.

Know when to take a break

Breaks are important for your brain, as well as your wellbeing. Productivity is about working to your best capability to produce a high-quality work output. However, by not giving your body and mind the rest that they deserve, you ultimately end up reducing your productivity. Working continuously for hours at maximum productivity is a fail-safe way to exhaust yourself. Alternatively, try working in shorter bursts to ensure that you are not tiring yourself out, and to help you achieve maximum amounts of efficiency. Giving yourself a ten minute break every few hours is sure to help clear your mind, making you ready to work productively once more.

Prepare for the next day

At the end of your work day, or after completing your tasks, try to spend half an hour planning the next day. Be realistic about what you want to achieve, and do any research or organising that you may need to do. By preparing yourself in advance for the next day, you ensure that the time you spend working is entirely on the tasks you have set yourself, rather than on unnecessary efforts. By providing yourself with an agenda you also leave your brain free to think about more important things that need your attention.

 

How do you make yourself more productive?

 

Motivated employees mean greater productivity

Research shows that a motivated employee is far more productive than one who is not, therefore making sure your team feel happy and supported is not only ‘the right thing to do’, but it is also right for your business.

Everyone knows the difference between working with someone who is motivated and someone who is not. The extra commitment, enthusiasm, focus and productivity of a motivated person are obvious to see.

Research shows that a motivated employee is far more productive than one who is not, therefore making sure your team feel happy and supported is not only ‘the right thing to do’, but it is also right for your business.

So what should you do when the positive vibes are lacking and how should you deal with an unproductive member of your team? The answer is: you set about changing their attitude!
We’ve come up with a few of the ways in which you can support your employees to help them become more motivated and productive members of your team.

Give training where needed

Everyone hates not knowing what to do. Your employees are more likely to be productive when they understand what exactly is expected from them and they are given the training to perform such a task. Training gives confidence and confidence leads to employees that are productive.

Let your people shine

You’ve invested in training, spent time getting to know your team and have spotted some real potential – so don’t let it go to waste! Giving individuals the opportunity to use their skills to the best of their ability will give them great satisfaction whilst the business will gain value by making the lost of them.

Encourage self-determination

Enable your people to make decisions for themselves at a level appropriate to their role and responsibilities. Allow individuals to initiate and regulate their own actions whilst ensuring line managers step up to their role of supporting their team members. It’s about creating a good level of trust within your business, i.e. does the manager trust the team member to do the job? Does the team member feel trusted?

Be supportive

Make sure your employees know that, however you feel about them, you are willing to offer your support and stand up for them. If employees believe that they are supported by their employer (and their line manager) in getting what they want out of work beyond just money, they will respond with positive behaviour.

Make sure they know their contribution counts

Make sure that your people understand the impact they have on business performance as a whole. At all levels they should be able to describe the contribution they make and the important part they play in the success of the organisation.

 

Team up with INSPIRING…

If you want to increase productivity in your organisation, team up with INSPIRING. We can help you develop an effective employee engagement strategy, which will reward you with greater levels of innovation; increased commitment from employees and, ultimately, better productivity that will impact directly on your business’s performance.